Domain Registration Data Policy

Introduction

Data Technics IT Limited (Company Registration: 04605647) acts as an accredited domain registrar. This policy explains how we collect, use, and publish domain registration data in compliance with registry requirements including Nominet, ICANN, and other domain registries.

Our registered office: 60 Ascot Gardens, Southall, Middlesex, UB1 2SA, United Kingdom

1. Data Collection Requirements

1.1 Registrant Information:

• Full legal name (individual or organization)
• Postal address (street address, city, postal code, country)
• Email address
• Telephone number
• Fax number (where applicable)

1.2 Administrative Contact:

• Name
• Organization (if applicable)
• Postal address
• Email address
• Telephone number

1.3 Technical Contact:

• Name
• Organization (if applicable)
• Postal address
• Email address
• Telephone number

1.4 Billing Contact:

• Name
• Organization (if applicable)
• Postal address
• Email address
• Telephone number

1.5 All information must be accurate, complete, and current at all times.

2. Legal Basis for Data Processing

2.1 Contractual Necessity:

• Required to provide domain registration services
• Mandatory under registry agreements
• Cannot register domains without this information

2.2 Legal Obligation:

• ICANN Registrar Accreditation Agreement requirements
• Nominet Terms and Conditions
• ccTLD registry policies
• GDPR lawful processing under Article 6(1)(c)

3. WHOIS Data Publication

3.1 Public WHOIS Directory:

• Domain registration data is published in public WHOIS databases
• This is required by ICANN and most registry policies
• Published data includes registrant, administrative, and technical contact information
• WHOIS data is accessible to anyone worldwide

3.2 Published Information May Include:

• Domain name
• Registrant name and organization
• Registrant contact details
• Administrative contact details
• Technical contact details
• Domain creation, expiry, and last update dates
• Nameserver information
• Registrar information

3.3 WHOIS Access:

• Available via web-based WHOIS lookup tools
• Available via command-line WHOIS queries
• May be accessed by search engines and data aggregators

4. WHOIS Privacy and Data Redaction

4.1 GDPR and WHOIS:

• Some registries redact personal data from public WHOIS to comply with GDPR
• Redaction policies vary by registry and domain extension
• Organization registrations may have less redaction than individual registrations

4.2 Privacy Protection Services:

• We may offer WHOIS privacy/proxy services for eligible domains
• Privacy service replaces your contact details with proxy contact information
• Not available for all domain extensions
• May be prohibited for certain domain types (e.g., .uk domains)
• Subject to additional fees

4.3 Limitations of Privacy Services:

• Cannot hide information from registry operators
• Cannot hide information from law enforcement
• May be disabled for domains involved in illegal activity
• Must be disabled for domain transfers

5. Registry-Specific Requirements

5.1 Nominet (.uk domains):

• Registrant information published in Nominet WHOIS
• No privacy services available for .uk domains
• Registrant contact details are publicly accessible
• Opt-out available only for individual registrants (not organizations)

5.2 ICANN gTLDs (.com, .net, .org, etc.):

• Subject to ICANN WHOIS requirements
• Temporary Specification for gTLD Registration Data applies
• Personal data may be redacted for natural persons
• Legal entity data typically published in full

5.3 ccTLDs (country code domains):

• Each ccTLD registry has its own policies
• WHOIS publication requirements vary by country
• Some ccTLDs require local presence or documentation
• Consult specific registry policies for requirements

6. Data Accuracy Requirements

6.1 Your Obligations:

• You must provide accurate and complete information
• You must update information within 7 days of any changes
• False or misleading information may result in domain suspension or cancellation
• You are responsible for maintaining current contact details

6.2 Our Verification Procedures:

• We may verify registrant contact information at registration
• We conduct periodic data accuracy checks
• We send annual WHOIS data reminder notices
• We must respond to registry data accuracy inquiries

6.3 Consequences of Inaccurate Data:

• Domain suspension
• Domain cancellation without refund
• Loss of domain ownership
• Breach of registrar agreement
• Potential registry sanctions

7. Data Retention

7.1 Active Domain Registrations:

• Data retained for duration of domain registration
• Published in WHOIS throughout registration period
• Maintained in our systems for service provision

7.2 After Domain Expiry or Deletion:

• Historical data retained for 2 years minimum (ICANN requirement)
• May be retained longer for legal compliance
• Removed from public WHOIS after deletion
• Escrow data may be retained by registries

7.3 Registry Escrow:

• Registration data is escrowed with approved providers
• Escrow required by ICANN and some ccTLD registries
• Ensures continuity if registrar ceases operations
• Escrow data subject to registry retention policies

8. Data Disclosure

8.1 We Share Domain Registration Data With:

• Domain registries (mandatory)
• WHOIS databases (mandatory for most domains)
• ICANN and registry compliance teams
• Law enforcement when legally required
• Parties with legitimate interest (e.g., trademark holders)

8.2 Legitimate Access Requests:

• Trademark infringement investigations
• Cybersecurity incident response
• Law enforcement investigations
• Consumer protection inquiries
• Abuse and spam complaints

8.3 We Do Not:

• Sell domain registration data to third parties
• Use registration data for marketing (except our own services)
• Share data beyond what is required by registry policies

9. Your Rights

9.1 Access Rights:

• You can access your domain registration data via your account
• You can request a copy of all data we hold
• You can view published WHOIS data at any time

9.2 Correction Rights:

• You can update your registration data via your account
• You must correct inaccurate information promptly
• Some changes require domain ownership verification

9.3 Limited Deletion Rights:

• You cannot delete data for active domain registrations
• Data deletion only available after domain deletion
• Historical data retained for regulatory compliance
• Registry escrow requirements may prevent complete deletion

9.4 Objection Rights:

• You may object to data processing where permitted by law
• Objections cannot override mandatory registry requirements
• If you object to WHOIS publication, you must cancel the domain

10. Bulk WHOIS Access

10.1 Zone File Access:

• Registries may provide bulk zone file access to approved parties
• Zone files contain domain names and nameserver data
• Access restricted by registry policies
• Subject to acceptable use requirements

10.2 Bulk WHOIS Data:

• Bulk WHOIS access restricted under ICANN policy
• Available only for legitimate purposes
• Requires accreditation and compliance with access terms
• Prohibited for marketing or spam purposes

11. Domain Transfers

11.1 Transfer Requirements:

• Accurate WHOIS data required for transfers
• Administrative contact must approve transfers
• Transfer authorization codes sent to registrant email
• Privacy services must be disabled for transfers

11.2 Data During Transfer:

• Registration data shared with gaining registrar
• WHOIS data remains public during transfer process
• Gaining registrar must maintain data accuracy

12. Domain Disputes

12.1 WHOIS Data in Disputes:

• Registration data used in UDRP and similar proceedings
• Accurate data required for dispute resolution
• False WHOIS data may result in domain loss
• Registrant contact information published in dispute decisions

12.2 Trademark Clearinghouse:

• New gTLD registrations checked against trademark database
• Registrant data shared with trademark holders for matching domains
• Required by ICANN for new gTLD protection

13. Security Measures

13.1 We Protect Registration Data Through:

• Encrypted data transmission (SSL/TLS)
• Secure database storage
• Access controls and authentication
• Regular security audits
• Staff training on data protection

13.2 WHOIS Data Protection:

• Rate limiting on WHOIS queries
• CAPTCHA for automated query prevention
• Terms of service for WHOIS use
• Monitoring for WHOIS abuse

14. Changes to This Policy

14.1 We may update this policy to reflect:

• Changes in registry requirements
• Changes in privacy laws
• Changes in ICANN policies
• Improvements to our services

14.2 Material changes will be notified via email to registered users.

14.3 Continued use of domain services after changes constitutes acceptance.

15. Contact and Complaints

15.1 For questions about domain registration data or to exercise your rights, see our Privacy Policy for contact details.

15.2 For WHOIS accuracy complaints, see our Complaints Procedure.

15.3 For registry-specific inquiries, consult the relevant registry policy.

16. Related Policies

This policy should be read in conjunction with:

• Terms of Service
• Privacy Policy
• Acceptable Use Policy
• Complaints Procedure

17. Registry Policy Links

For specific registry requirements, please refer to:

• Nominet: www.nominet.uk/domain-support/
• ICANN: www.icann.org/resources/pages/registrars/accreditation
• Consult individual ccTLD registries for country-specific requirements